Constitution of the Mill Hill Residents' Association

  1. The Association shall be known as "Mill Hill Residents' Association"

  2. The Association shall be non-political and non-sectarian.

  3. The objects of the Association are to promote and protect the interests of local residents in all matters of local government and public services and to preserve the amenities of the district.

  4. Those eligible for membership of the Association shall be residents of the Mill Hill NW7 postal district in the London Borough of Barnet. Honorary membership may be conferred by the Executive Committee upon any past member who is no longer eligible for membership as a resident of Mill Hill NW7, in consideration of good service to the Association, but honorary members shall not be entitled to hold any office in the Association or to vote at any meeting..

  5. The subscription shall be £10.00 per annum per household, with a reduced subscription of £5.00 per annum for the over 65s. Existing Lifetime Memberships will be honoured and receive one vote per member.

  6. The business of the Association shall be managed by the Committee which shall comprise the President, Chairman, Honorary Treasurer, Honorary Secretary and Honorary Membership Secretary and up to five members of the Association, all of whom shall be elected at the Annual General Meeting.

    1. The Committee may elect a Vice-Chairman from its own members.
    2. One third of the Committee shall form a quorum.
    3. The Committee shall have power to fill any vacancies on the committee during the year.
    4. The Committee may appoint sub-committees for any special purposes with power to co-opt.
  7. The officers of the Association shall be the President, Chairman, Vice-Chairman, Honorary Treasurer, Honorary Secretary, and Honorary Membership Secretary, who shall be ex-officio members of all Committees.

  8. An Honorary Auditor shall be elected at each Annual General Meeting.

  9. The Annual General Meeting, of which fourteen daysí notice shall be given, is to be held in the month of April if possible, or as near thereto as can be arranged.

  10. Membership of the association and voting rights is on a per household basis. This rule shall not affect the voting rights of existing life members.

  11. Subject to item 14 hereof, all matters under discussion at the meetings of the Association shall be decided by a majority vote, the chairman to have the casting vote.

  12. The Committee shall have power by a four-fifths majority to terminate the membership of any member, but for the purpose of this rule the quorum shall be four-fifths of the Committee. Such decision shall not be arrived at until the member concerned has been given an opportunity of replying to the complaint.

  13. The Accounts of the Association shall be audited by the Honorary Auditor.

  14. Nominations for officers and member of the Committee shall be made in writing to the Honorary Secretary at least seven days before the Annual General Meeting.

  15. These rules shall form the Constitution of the Association and shall not be added to, altered or annulled except by a two-thirds majority of those members present at an Annual General Meeting. Notice of any proposed alteration shall be given in writing to the Honorary Secretary at least twenty-eight days prior to the date of the meeting. Notice of any proposed Extraordinary General Meeting (EGM) shall be given in writing to the Honorary Secretary at least twenty-eight days prior to the date of the meeting. The Honorary Secretary will circulate request to all members and collate responses. If the proposal for the EGM is supported by 25% of the membership, an EGM will be held. The Committee have the discretion to change the % of membership required to call an EGM; however, the minimum number required is 20 members.